EWGA chief executive Jim Robinson told members at their annual meeting that the proposal is in the final stages of preparation.
The main features of the proposal have been agreed by the boards of both organisations, with a small number of technical matters outstanding.
Once these have been resolved the proposal will be printed and circulated to members of both organisations. It will also be posted on both the EWGA and EGU website and there will be an on-line facility for members to ask questions.
The EWGA is planning a communication programme which will include roadshows and other forms of presentation to inform club delegates and county representatives about the proposals and enable them to report back to members.
The final decision on the proposal will be made by the voting members of each organisation – the counties – at simultaneous general meetings. It is anticipated that these meetings will take place in September or October. A majority of 75 per cent in favour at both meetings will be necessary to approve a merger.
EWGA county representatives have been briefed on the progress so far and members seeking more information should, in the first instance, contact them.